The JuliaCon Executive Committee will consider proposals to host JuliaCon Global 2025 as well as JuliaCon Local(s) over the next 1-2 years. Following the usual JuliaCon Global rotation of locations (alternating between the Americas and Europe), JuliaCon 2025 is planned to be held in the US or the broader Americas, however proposals for alternate locations may still be selected.
JuliaCon Locals may be proposed for any location in the globe and for any time of year (except the month of July). Proposals must be from active researchers or other community members, not from a conference management entity. Proposers should have had previous JuliaCon experience (for example, participation in the conference, volunteering at the conference including serving on the program committee, etc.). Selected proposals will be asked to submit further details and will be advised in its preparation.
Proposals should be brief (2 to four pages) and should contain information on:
the site/venue (local infrastructure, hotels and venues to consider that can accommodate JuliaCon requirements and travel connections, as well as Audio/Visual availability and constraints),
the local organization team (the local chair(s) and key volunteers, their experience in running conferences, or meetups, their prior experience with JuliaCon, their experience with Julia and the Julia community) and
key budget item estimates (including hotel room rates, meeting space cost, catering costs, etc.). These do not have to be proper quotes for the initial proposal, but should reflect typical expenses in your area.
Proposals should be emailed to raye@julialang.org
The executive committee appoints the program chair(s), finance chair(s), sponsorship chair(s), proceedings chair(s) and DEI chair(s) and other committee positions for JuliaCon 2025. The local committee is typically responsible for:
Solicitation and early negotation of the venue (which may or may not be a hotel or conference center. Often university's provide adequate venues).
Solicitation and management of local vendors including but not limited to catering, audiovisual services, print services, hotels and accommodations, and certain merchandise services.
Coordination with other local entities including local government, local user groups and general software development inclusion groups, tourism/commerce boards, local academic centers, etc.
Local sponsorship generation
Attending weekly organization meetings (the local chair or the entire local committee may attend)
Conference week responsibilities including volunteer management, booth and conference floor layout and management, signage (potentially designed by the global committee), audiovisual management, shipping and handling, etc.
Visa letters which may be required for entry by international attendees.
For JuliaCon Global the global committee is typically responsible for:
Program: Call for proposals, proposal review, scheduling etc.
Finance: Final contract negotiations, management of resources, approval of spending, ticket sales.
Sponsorship: Coordination with existing sponsors and soliciting new sponsors.
Proceedings: Management and publication of JuliaCon Proceedings.
DEI: Ensuring that the conference remains inclusive and available to the widest range of community members. Management of JuliaCon scholarships, diversity events, and conference conduct incidents.
Global merchandise design.
Along with online/community advertising and marketing.
The local committee is free to determine the extent of its involvement in these global committee responsibilities.
The proposal may include, as appendices, brochures or other printed material concerning the locale and conference facilities, if these are available. For JuliaCon Global 2025 the global committee will negotiate with proposed hotel venues directly, if the venue is a university or similar entity the local chairs may be involved in this negotiation. For JuliaCon Local(s) the local committee must still submit these documents but will handle negotiations. The proposal will be evaluated using the following criteria:
Economic viability
Community and/or academic reputation of key volunteers
Level of commitment
Transport and accessibility, especially for international travelers
Maintaining a balance between different locations
Experience of the organizers in hosting conferences
Size of the Julia community in the area
JuliaCon is committed to diversity, equity, and inclusion, in all of its activities, and aims to recruit volunteers representative of the diversity of the Julia community as well as the broader software development and research communities.
For more information please contact raye@julialang.org
